Everything your team needs
From clocking in to getting recognized — one app to run your whole crew.
Time Clock
One-tap clock in & out. Track hours effortlessly.
Smart Scheduling
Build weekly schedules in minutes, not hours.
Timesheets
Auto-generated timesheets with easy approval.
Time Off & Coverage
Handle requests and shift swaps seamlessly.
Star Awards
Recognize great work and boost team morale.
Team Chat
Keep everyone connected in one place.
A closer look at every part
Here's exactly what your team gets — walk through each feature and picture it running your crew.
Clock in and out in a single tap
No more paper sheets or guessing when someone started. Your team clocks in from their phone or a shared device, and every minute is captured automatically — so hours are always accurate and payroll is a breeze.
- One-tap clock in & out from any device
- Live view of exactly who's on the clock right now
- Hours are tracked to the minute, automatically
- No missed punches — gentle reminders keep it tidy
Wednesday, 9:02 AM
Started 9:02 AM · 3h 14m so far
On the clock now
Build a full week's schedule in minutes
Drag, drop, done. Lay out shifts across your whole team on one clean weekly grid, copy last week when things repeat, and spot gaps before they become a problem — all without a spreadsheet in sight.
- Plan the whole week on one simple grid
- Copy last week's shifts to save time
- See coverage gaps at a glance
- Everyone sees their shifts the moment you publish
Timesheets that build themselves
Every clock-in flows straight into a tidy timesheet. Review the week, tap approve, and you're ready for payroll. No adding up hours by hand, no back-and-forth — just clean numbers you can trust.
- Hours totalled automatically for each person
- Review and approve a whole week in seconds
- Spot overtime and unusual hours instantly
- Export-ready totals for payroll
Maria G.
38h 15m
Devon P.
41h 30m
Sam R.
22h 00m
Time-off requests and swaps, sorted
When someone needs a day off or can't make a shift, they ask right in the app. You approve with a tap, and teammates can pick up open shifts — so you're never scrambling to fill a gap at the last minute.
- Staff request time off in a couple of taps
- Approve or decline with one tap
- Open shifts get picked up by the team
- Optional extra pay for covering tricky shifts
Requesting Fri, Aug 14 · Personal day
Open shift needs coverage
Recognize great work and keep morale high
Give a shout-out when someone goes the extra mile. Star awards earn coins your team can trade for real rewards — a simple, fun way to say thank you that keeps everyone motivated shift after shift.
- Award a star for great work in seconds
- Stars turn into coins your team collects
- Coins can be redeemed for rewards you set
- A friendly leaderboard keeps things fun
“Went above and beyond on the Saturday rush 🙌”
Coin leaders
Keep the whole crew on the same page
Share updates, ask a quick question, or celebrate a win — all in one place your team actually checks. No more lost texts or group chats nobody reads, just clear communication that stays with the schedule.
- One shared space for team updates
- Quick questions get quick answers
- Everyone stays in the loop
- Lives right alongside the schedule
Maria
Morning team! Delivery lands at 10 — who can help unload? 📦
I've got it 💪
Sam
Same, on my way in early
Onboard and train without the paperwork
Set up simple training modules new hires can work through at their own pace. Track who's completed what, reward finished training with coins, and get your team up to speed faster.
- Build simple, step-by-step training modules
- See who has completed each one
- Reward finished training with coins
- Get new hires confident, faster
Why I Built This
I understand, COMPLETELY!
For 34 years, I ran the Western Omelette Restaurant — a family-owned spot where I wore every hat: cook, scheduler, payroll manager, and motivator. I know firsthand what it's like to build a schedule at midnight, scramble when someone calls out, and wonder if your best people feel appreciated enough to stay.
I tried every scheduling tool out there. Some handled shifts fine but couldn't forecast labor. Others tracked time but had no way to recognize the employees who went above and beyond. None of them put scheduling, time tracking, and employee rewards in one place — because none of them were built by someone who actually needed all three.
So I built Who's On Today — the system I wished I had from day one. It's designed for small teams like yours, by someone who ran one for over three decades. No bloated features you'll never use. No per-user fees that punish you for growing. Just the tools that actually matter, built by someone who gets it.
Russell Borders
Founder, Who's On Today · 34-year restaurant owner
Pick the plan that fits your style
Pro isn't about paying more — it's about how you like to run your business. Some owners love the bells and whistles. Others just want a clean, simple way to see who's on today. Either way, you're getting an amazing scheduling system.
Starter
For owners who love simplicity — the essentials, done beautifully.
- Smart scheduling & shift building
- Time clock & kiosk mode
- Auto-generated timesheets
- Time-off requests & availability
- Up to 10 team members
- 14-day free trial — no card needed
Perfect for salons, daycares, cafés, and boutique shops.
Pro
For owners who love the extras — every tool to motivate, connect, and analyze.
- Everything in Starter, plus:
- Star awards, coins & rewards system
- Team chat
- Labor cost reports & payroll export
- Shift coverage marketplace
- Training modules
- Departments & custom roles
- Unlimited team members
- 14-day free trial — no card needed
Perfect for restaurants, retail teams, clinics, and growing businesses.
Growing past 10 people or want team rewards? Move up to Pro anytime — your data comes with you. No penalties, no hassle.
Both plans. Same heart.
Whether you choose Starter or Pro, you're getting the same rock-solid scheduling engine built by a fellow small-business owner who's been in your shoes for 34 years. We don't believe in crippled "lite" versions — Starter is a complete, focused system for teams that prefer simplicity. Pro adds the bells and whistles for owners who love them.
And we're only getting started. We listen to the people who use this every day — real managers running real teams — and we ship improvements all the time. When we add something new, you get it automatically. Your plan today is better than it was last month, and next month it'll be better still.
Frequently asked questions
Everything you need to know about Who's On Today.